Privacy Policy

Effective Date: [Insert Launch Date]

Zentrics is committed to protecting the privacy of visitors who use our website and submit information through our contact or career inquiry forms.

This Privacy Policy explains what information we may collect, how we may use it, and how visitors may contact us about privacy-related questions.

For the purposes of this Privacy Policy, "Zentrics," "we," "us," and "our" refer to Zentrics.

1. Information We Collect

Zentrics may collect information that visitors voluntarily submit through website forms.

This may include:

• Name
• Company or organization
• Email address
• Phone number
• Area of interest
• Message contents
• City or province
• School, college, or university
• Program of study
• Graduation year
• Co-op, internship, or student opportunity information
• Resume, portfolio, GitHub, LinkedIn, or project links
• Resume files, if file upload is enabled through the selected form provider

We may also receive basic technical information through our hosting provider or form provider, such as information required to deliver the website, prevent spam, or process form submissions.

The MVP website does not use analytics tracking, session replay, heatmaps, behavioural monitoring, or advertising tracking scripts.

2. How We Collect Information

We collect information when visitors:

• Submit the Contact form
• Submit the Careers form
• Send us an inquiry through a website form
• Provide resume, portfolio, GitHub, LinkedIn, or project links
• Communicate with us using contact details provided on the website

The website is static and does not include user accounts, login functionality, a database, a CMS, or behavioural analytics.

3. How We Use Information

Zentrics may use submitted information to:

• Review and respond to inquiries
• Understand the nature of a potential partnership, project, or collaboration
• Review student, co-op, internship, graduate, or career-related inquiries
• Evaluate potential fit for current or future opportunities
• Communicate with individuals who contact us
• Maintain basic internal records of inquiries
• Protect the website from spam or misuse
• Comply with applicable legal or business requirements

Zentrics does not use website form submissions to provide financial advice, legal advice, mortgage approval, underwriting decisions, employment guarantees, immigration advice, or licensing guarantees.

4. Contact Form Submissions

When a visitor submits the Contact form, Zentrics may collect the information provided in the form, including name, company or organization, email, phone number, area of interest, and message contents.

This information may be used to review the inquiry and respond where appropriate.

Submitting a contact form does not create a client relationship, partnership, advisory relationship, or obligation for Zentrics to respond.

5. Career, Co-op, Internship, and Student Opportunity Submissions

When a visitor submits the Careers form, Zentrics may collect information related to the person's background, education, area of interest, portfolio, resume, GitHub, LinkedIn, or project experience.

This information may be used to review potential fit for student, co-op, internship, graduate, project, research, or career-related opportunities.

Submitting a career inquiry does not guarantee:

• An interview
• A co-op placement
• An internship
• Employment
• Compensation
• Academic credit
• Immigration support
• Licensing outcomes
• A response from Zentrics

6. Third-Party Form Provider

Because the website is static, Zentrics uses Web3Forms to process website form submissions and forward them to an approved Zentrics email address. Information submitted through website forms may be processed by Web3Forms according to its own privacy and security practices.

7. Resume Files, Portfolio Links, and External Links

If the Careers form supports file upload, visitors may submit a resume file. If file upload is not supported, visitors may provide a resume, portfolio, GitHub, LinkedIn, or project link.

Visitors should avoid submitting sensitive personal information that is not relevant to the opportunity inquiry.

If a visitor provides links to third-party websites, Zentrics may review those links as part of the inquiry review process. Zentrics is not responsible for the privacy practices or content of third-party websites linked by visitors.

8. Analytics and Tracking

The website does not include:

• PostHog
• Google Analytics
• Plausible
• Hotjar
• Microsoft Clarity
• Tracking pixels
• Session replay
• Heatmaps
• Behavioural analytics
• Advertising cookies

Zentrics may consider privacy-conscious analytics in a future phase, but analytics are not part of the current website.

9. Cookies

The website does not intentionally set analytics or advertising cookies.

A third-party form provider, hosting provider, or security provider may use strictly necessary technologies to process submissions, prevent spam, or deliver the website.

If cookie usage changes in the future, this Privacy Policy should be updated.

10. Information Sharing

Zentrics does not sell personal information submitted through website forms.

Zentrics may share information only where necessary to:

• Process website form submissions through a form provider
• Review inquiries internally
• Communicate with the person who submitted the inquiry
• Work with trusted service providers supporting website operations
• Comply with legal obligations
• Protect Zentrics, its website, systems, or rights

11. Data Retention

Zentrics may retain submitted information for as long as reasonably necessary to review and respond to inquiries, evaluate potential opportunities, maintain internal records, or comply with applicable legal or business requirements.

Career-related submissions may be retained for consideration of current or future opportunities unless deletion is requested.

12. Data Security

Zentrics takes reasonable steps to protect information submitted through the website. However, no method of transmission or storage is completely secure.

Visitors should avoid submitting unnecessary sensitive information through website forms.

The website does not include user accounts, passwords, payment processing, client portals, or database-backed user profiles.

13. Children's Privacy

The website is intended for business, institutional, student, and professional audiences. It is not intended for children.

Zentrics does not knowingly collect personal information from children through the website.

14. International Visitors

Zentrics is based in Canada. If visitors access the website from outside Canada or submit information from outside Canada, their information may be processed in Canada or by service providers operating in other jurisdictions.

By submitting information through the website, visitors acknowledge that their information may be processed according to the practices described in this Privacy Policy.

15. Access, Correction, or Deletion Requests

Visitors may contact Zentrics to request access to, correction of, or deletion of information they submitted through the website.

Zentrics may need to verify the request before acting on it. Some information may be retained where required for legal, security, or legitimate business reasons.

16. Contact Information

For privacy-related questions or requests, contact Zentrics at:

Email: privacy@zentrics.ca
Company: Zentrics
Location: Ontario, Canada

17. Updates to This Privacy Policy

Zentrics may update this Privacy Policy from time to time. The updated version will be posted on this page with a revised effective date.

Visitors are encouraged to review this Privacy Policy periodically.